CLUB RULES OF HAMPTON FOOTBALL CLUB
The Club shall be called Hampton F.C. (the Club).
The objects of the Club shall be to arrange association football matches and social activities for its members, and to provide facilities for, and promote participation of the whole community in the sport of football at youth level.
These rules (the Club Rules) form a binding agreement between each member of the Club.
(a) The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to membership of The Hunts. Football Association. The Rules and Regulations of the Football Association Limited and the Hunts. Football Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.
(b) No alteration to the Club Rules shall be effective without prior written approval by the Hunts. Football Association.
(c ) The Club will also abide by the Football Association’s Child Protection Policies and Procedures, Codes of Conduct, and the Equal Opportunities and Anti- Discrimination Policy.
(d) All club members, parents/guardians/ volunteers/ coaches and managers shall agree to abide by the Codes of Conduct attached as an appendix to these rules. Any breach shall be dealt with in the first instance by the team manager/ coach, who shall have the power to discipline that person by suspension or permanent exclusion from club activity, attending matches, or involvement with the club in any capacity. An appeal against such disciplinary action shall be made in accordance with the club complaints procedure.
(e) Any matters which bring the club into disrepute must be dealt with by the Executive Committee of the club rather than the team manager/ coach.
(f) Any complaint regarding the conduct of a manager/ coach or other official of the club must be in the first instance referred to the club secretary, and dealt with in accordance with the club complaints procedure.
(g) Refusal to comply with any policy of the club shall result in exclusion from any club activity.
(a) Membership of the club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex, or disability except as a necessary consequence of the requirements of football as a particular sport.
(b) The club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the club or the sport into disrepute. Appeal against such a decision may be made to the club executive committee and decided by a majority vote.
(c) The members of the Club from time to time shall be those persons listed in the register of members, which shall be maintained at Team level by the Managers of the Teams.
(d) Any person who wishes to be a member must apply to the appropriate Team Manager. Election to membership shall be at the sole discretion of the Team Manager. Membership shall become effective upon an applicant’s name being registered with the appropriate League.
(e) In the event of a member’s resignation or expulsion his or her name shall be removed as a registered player from the appropriate league.
(f) The Football Association and Hunts. Football Association shall be given access to the Membership Register(s) on demand.
(a) An annual registration fee is payable by each player. This shall be set by each individual team for the purpose of that team only. The amount set by the Team shall not exceed £25 unless agreed by the Club Committee.
(b) Any fee shall be payable on a successful application and annually by each player. The Management Committee shall at its discretion determine a lower fee on grounds of financial hardship of a member, or in respect of applications for membership made after the start of the season.
(c) No member shall be registered and play for the club until the annual subscription has been paid.
(d) Fees shall not be repayable except at the discretion of the executive committee.
(e) The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.
(f) As defined in section 3 and 4 each team is required to pay an annual affiliation fee to the HCSA as defined by the HCSA Committee.
(a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee or Team Manager of their resignation.
(b) The Management Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for him to remain a member. There shall be an appeal procedure comprising 2 team managers appointed by the Management Committee, who are not Officers of the Club or in any way involved with that member.
(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club property.
(a) The principal Officers shall consist of Chairman, Secretary, and Treasurer, who shall be elected at the Annual General Meeting.
(b) A Management Committee shall be constituted at the Annual General Meeting, and shall comprise every team manager. Parents will also be invited onto the committee. This committee shall be responsible for the election of all Officers of the club, setting the level of membership fee, and delegation of all matters relating to the running of the Club.
(c) An executive committee shall be elected at the AGM and shall comprise of the principal Club Officers.
Other Officers of the club may be co opted on to the Committee at its discretion for a particular purpose.
(d) Each Club Officer and Executive Committee member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than three positions of Club Officer at any time. The Executive Committee shall be responsible for the management of all affairs of the Club other than matters relating to the Club constitution and the level of membership fees, which must be determined by the Management Committee of the Club, or such matters that the Management Committee shall decide should not be delegated to the Executive Committee.
(e) Decisions of each Committee shall be made by a simple majority of those attending the Committee meeting. The Chairman of the meeting shall have a casting vote in the event of a tie. Meetings of each Committee shall be chaired by the Chairman or in his/her absence the Vice Chairman or Secretary. The quorum for the transaction of business of each Committee shall be one third of the number of committee members, but the Management Committee will not be quorate if less than 3 are in attendance excluding Club Officers.
(f) Decisions of the Committee meetings shall be entered into the minute book of the Club to be maintained by the Club Secretary/ Minutes Secretary.
(g) Any member of the Management Committee may call a meeting of the Committee by giving not less than 7 days notice to all members of the Committee. The Committee shall hold not less than 4 meetings a year.
(h) An outgoing Club Officer may be re-elected. Any vacancy which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the Management Committee members and approved by a simple majority of the Committee members present.
(i) Save as provided for in Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Management Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
(a) An Annual General Meeting (AGM) shall be held each year to:
- Receive a report of the activities of the Club over the previous year
- Receive a report of the Club’s finances over the previous year
- Elect the officers of the Club
- Consider any other business
(b) Nominations for election as Club Officers shall be made in writing by the proposer and seconder both of whom must be existing members of the Club, to the Club Secretary no less than 7 days before the AGM, or in the absence of any such nominations, made verbally at the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing or by e mail to the Club Secretary not less than 21 days before the meeting.
(c ) A Special General Meeting (SGM) may be called at any time by the Management Committee, and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than 5 members stating the purposes for which the meeting is required and resolutions proposed. Business at a SGM may be any business that may be transacted at an AGM.
(d) The Secretary shall send to each member of a committee at his/ her last known address by written notice or e mail the date, time and place of an Annual General Meeting together with the resolutions to be proposed at least 14 days before the meeting.
(e) The quorum for an Annual General Meeting shall be 7.
(f) The Secretary or in his absence a member selected by the Management Committee shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairman of the meeting shall have a casting vote.
(g) The Club Secretary/ Minute Secretary, or in their absence a member of the Management Committee, shall enter minutes of Annual General Meetings into the minute book of the Club.
(a) At its first meeting following each AGM the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team.
(b) Teams within the same age group shall be distinguished and known by a colour and not by use of a letter or number. The club colours for first team strip shall be White shirts with Blue side flashes and arms, blue shorts and socks. Reserve strips shall be at the discretion of each team manger. Team shirts may bear the club logo and may include the name of a sponsor but not the name of the individual player.
(c) The club will not accept teams that have been previously affliliated to another club. Only teams started by Hampton FC will be eligible to belong to Hampton FC
(d) Members will not be permitted to move between different teams within the club unless agreed by both team managers. If the managers do not agree , the parent of the member must submit a request , stating the reasons for the requested move to the committee for consideration. This applies to moves in both the open and closed season.
(e) Club Officials and their dependants will not be permitted to move between different teams within the club unless agreed by the committee as in best interests of both teams. Any club Official ( and their dependants) who wish to move between teams must submit a request to the committee for consideration
(f) where multiple teams at the same age group exist , rules (d) and (e) will not apply if all managers involve agree that it is in the members best interest to create teams based on ability. The managers involve should inform the committee of such a decision
(a) A bank account shall be opened and maintained in the name of the Club (the Club account). Designated account signatories can be any two of the following: Club Chairman, Secretary and Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
(b) A bank account shall be opened for each team. The name should follow the standard Hampton Football Club – xxxxxx Team (where xxxxxx = an agreed unique name). The age group of the team must not be used as this changes year on year. Designated account signatories shall be the Manager of the Team. No sum shall be drawn from the Club Account except by cheque signed by the Team Manager or a nominated deputy (as specified on the account opening form) . In all cases only one signature is required to draw monies from a team account
(c) An annual audit shall be made of the Club accounts by an independent auditor approved at the AGM.
(d) Each Team shall manage its own set of accounts and will be liable for its own assets and debts. Accounts will be kept and should be submitted to the Club Committee at the end of each season for inclusion in the independent audit.
(e) The income and assets of the Club (the Club property) shall be applied solely towards promoting the club’s objects as set forth in these rules, and no portion thereof shall be paid or transferred, directly or indirectly, to the members of the club
(f) The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.
(g) The Club shall prepare an annual Financial Statement in such form as shall be published by the Football Association from time to time.
(a) A resolution to dissolve the Club shall only be proposed at an Annual General Meeting and shall be carried by a majority of at least three quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the members of the Club Management Committee shall be responsible for the winding up of the assets and liabilities of the Club.
(c ) In the event of the dissolution of the club, any assets remaining after the discharge of all debts and liabilities of the Club shall not be paid to or distributed among the members of the club, but shall be given or transferred to the Hampton Sports and Community Association (HCSA) for use by them for related community sports. | 
Club Policies 
